Band Parent Meeting Notes

Posted on

2019 January Band Parent Meeting

Board Announcements

Board Member Updates

~ Board changes for the 2019-2020 school year will be announced and affirmed at the February

Parent Meeting

~ Those who have expressed an interest in assisting the board in a larger volunteer roll will be contacted and we will have a meeting in early February.


~ after 6 years of waiting we officially have a trailer for transporting interments, props & uniforms to and from away games and competitions

~ Those who have expressed an interest in helping with the build out of the trailer will be contacted and a meeting time set up with Scott & Erick to discuss their wants and needs for the build out.

~ Parents who have expressed an interest in helping with the wrap for the trailer – please contact

Matt Stone

~ Potential Fundraiser at Parent Preview for students & alumni to sign the inside of the trailer for $5

From the Band Directors  

Pep Band for Basketball Games

~ Has been received really well by students and players, 2 more games with the Pep band on 2/1 &

2/4, come out and support the band (and Summit!!)

Changes in Culture

~ The directors continue to work toward improving the view of the band in the culture of Summit &

the larger Spring Hill community.

~ The Veteran’s Day concert was one of the first steps in that direction

Football Band and Competition Band for Fall 2019

~ Clinics and auditions for Competition Band will be May 2, 4, 9 & 11 – extra clinic dates will allow students the practice time to audition well

~ Drumline and Color Guard will have clinics & audition dates TBD

~ Football band will travel to away games and perform a fun, choreographed show at halftime, 4-5 minutes long

~ Competition Band will also be a part of the Football Band

~ Competition Band will perform their show after each home football game


~ A calendar for January 2019 through November 2019 was given out. Some minor changes may be needed but most major dates & times are now available 

~ WCS Honor Band performance on Friday, January 25 at Brentwood Baptist Church 

~ Banquet date TBD (early May)

~ Band Clinic dates May 2, 4 & 9 Audition date May 11

~The Symphonic Band WILL play at Graduation on May 25th

~ Band Camp Dates – July 15-19 & July 7/22-26 8am-8pm each day

~ Band Camp – 7/18 & 7/19 will be for Football Band to learn halftime show, along with one other day during the 2nd week

~ October 11th – Home game during Fall Break, the band WILL be playing & performing – plan on being there

~ October 25-26 BOA (Bands of America) Super Regional in Indianapolis

Band Fees & BOA Costs

~ Football Band $250

~ Competition Band – TBD

~ BOA Trip – many details TBD, current quote is $300-$350 but it is anticipated to be lower once itinerary is finalized

~ some fees from the 2017-2018 school year are still outstanding. Please take a look at your balance and pay in full or take advantage of fundraising opportunities to take care of the outstanding

balance. We get no funding from WCS – band fees pay for instructors, buses, needed upgrades to equipment, competition fees. We can’t do all we want to if we aren’t fully funded.


~Next major fundraiser (to replace WOTS) is the Spring Home, Lawn & Garden Fair on Saturday, April 6th. Set up on Friday April 5th – will need lots of help setting up the gym, getting sponsors, concessions, ticket takers, etc.

~ Will combine Spring Fair with a Mulch fundraiser 

~ Scrips is a fantastic way to pay toward band fees. We will offer more ‘tutorials’ to help get you started

~ Flag subscriptions – check for renewals, if you sell any you are committing to help for at least 2 installs. Can only sell in Summit zone, do not recruit from Indy or SHHS.