SpartanBand
No game on 10/30
Football this week has been canceled due to Lincoln County and their COVID cases. The homecoming court presentation will be moved to November 6, as we host the first round of the playoffs.
Due to remote learning the band will NOT be attending the TSMS Fine Arts/Movie night on Saturday October 24th.
Stacey Dobecki
Spartan Band Secretary
& Communications
spartanbandinfo@gmail.com
October 19, 2020
How great was it to see the band perform on Friday night??? Homecoming didn’t go as planned but we are grateful for the community, families & alumni that came together to support the band on Friday night. It was a nice ending to a VERY full day that started with Joe on the Go on WSMV Friday morning – check out their website for the clips.
Important Upcoming Dates
- Tuesday, October 20th Full Band Practice 3:15-6:00
- Thursday, October 22nd Full Band Practice 3:15-6:00
- Saturday October 24th – TSMS Fine Arts event – see details below
- Friday, October 30th @3:30pm – Senior Adopter Reveal @Wades Grove Pavilion, details below
- Friday, October 30th Home game against Lincoln County
- Tuesday, November 10th – November Parent Meeting location or zoom link to be posted when available
- Wednesday, November 11th ‘Reverse Veteran’s Parade’ details TBD
- Wednesday, November 11th Veteran’s Day Flag Installation – sign up via this link Veterans Day Flag Install Sign Up
***As the temperatures change for practice after school – sweatpants are acceptable instead of shorts***
Marching Season Reminder
As a reminder – the marching season continues through the end of the football playoffs and/or the Spring Hill Christmas parade. Band students and Color Guard are expected to be present at all football games where the band plays and parades. Football playoffs have been known to extend into early December, including Thanksgiving week!
Veteran’s Day Flag Install
The US Flag subscription service is one of the BIGGEST fundraisers we have and the next flag installation will be Veteran’s Day on Wednesday, November 11th. We will continue with what has worked so well and respect social distancing guidelines by having separate time slots per driver for flag pick up. Click on this link to sign up Veterans Day Flag Install Sign Up
You are welcome to recruit a second student to help with your flag route according to your social distancing preferences and comfort level. For this program to be all it can be, we NEED drivers AND students to participate in at least 2 installs each year – if you have sold even one flag subscription.
If you haven’t installed flags or driven for a route before here is a video to check out Flag Install Tutorial
For those of you who have new flag program subscribers and/or renewals to turn in, you may submit those until Sunday, November 7th for the Veteran’s Day installation.
Thompson Station Middle School Fine Arts Night
***All students are expected to attend – please let Mr Harris or Mr Atchley know if your student cannot attend***
Students will need to wear band t-shirts and jeans for the event
From the TSMS website:
Join us on the Football Field for a Fine Arts Night and Movie Night. Beginning at 4:00 PM, we will celebrate the artistic and musical talents of our students as well as Fine Arts Programs from Legacy Middle, Independence High School, and Summit High School. Admission to Fine Arts Night is free. At 6:00pm there will be a showing of Rise of Skywalker, to purchase tickets online, visit this link:
The band’s schedule is:
- 3:00 pm – Students who play big instruments (tubas, perc) that need to be loaded on the small trailer report to the band room to load trailer.
- 3:30 pm – Everyone else reports to TSMS
- 3:45 pm – Warm up
- 4:00 pm – Event starts
- 5:05 pm – we will perform
- 5:30 pm – Load trailer and return to school to unload it.
- Once we are finished performing, students who did not load the trailer are dismissed, students who loaded equipment on the trailer will need to head back to school to help unload.
Social Media Update
Be sure to follow us on Twitter @wcsSHSband – we are dusting this off and tweeting again!
Financial Update
At the October parent meeting we updated the financial snapshot of where we were in reaching our individual donation/fundraising goal for 2020.
The Mum sale and Letter writing campaign fully funded our 2020 budget, a goal we have NEVER achieved in the past! However, this year we have a drastically reduced budget and we are grateful to have met and surpassed that goal. Our band parents have truly stepped up and jumped in to fundraise and send in donations during these unprecedented times, we are so grateful for your support and hard work.
Keep in mind, we still have some dire needs we would like to address with any surplus we may have – specifically additional instruments and replacement of old instruments or instruments beyond repair. If you haven’t been able to fundraise (through Mum sales, letter campaign donations, Flag subscriptions or Scrips) this year’s donation amount of $250 please send that in so we can move forward with some of those vital purchases to set the students up for excellence for the remainder of this school year and next. Speaking of next year – if we can go back to a regular, full competitive band season our donation amount per student will increase back up to approximately $1,000. That amount includes a meal plan (for band camp and the season), a BOA competitio trip (Bands of America) and a fully funded competition season. Fundraising will continue to be very important as we move through the remainder of the fall as the funds we continue to receive over the fall and winter can potentially impact the donation amount for the 2021 season.
Fundraising
Mum Sales Recap
We sold over 715 mums our first time ever doing this fundraiser and exceeded $12,000 in gross sales! As with any new fundraiser we have learned some things we can improve on and do better with this and similar fundraisers in the future. Thank you to all for your patience, flexibility and support as we worked through a few hiccups with this specific sale.
We have just submitted the forms for approval for a Poinsettia sale in November, details and dates to come once we have approval.
Letter Writing Campaign
So far we have had donations of over $5,000 from the letter writing campaign! A thank you postcard will be going out to all who donated through this fundraiser and we will update as more donations come in.
Spirit Night
Stay tuned for our November & December Spirit Night dates & restaurants.
Ongoing Fundraisers
Corporate Matches
Many employers will match or partially match the donations of an employee – check with your HR department to see if this is something your company offers & that you can participate in. If you are eligible this is the best way to proceed:
- Make your monetary donation to the band and email spartanbandtreasurer@gmail.com for a letter confirming receipt (will be needed to turn in to your company)
- Submit for the match through your company – using the Summit High School PTSO tax ID (The band is under the PTSO, we do not have a separate tax ID)
- Email the PTSO treasurer and Band treasurer to let them know the company and amount of donation/match and approximate date (most take 30-90 days to process)
- The PTSO Treasurer will write a check for the amount to the band once it is received from your employer
- You may want to follow up after a reasonable amount of time to make sure the match was received and given to the band
Flag Subscriptions
Veterans Day will be our next flag installation Day, make plans NOW to sign up and volunteer to drive a route! Here is the link to pick your time Veteran’s Day Flag Install Sign Up
Now is the time to sell new flag subscriptions and renewals!
Important Note – Please contact the Bonsons & Leals for flag questions ONLY through the Summitusflag@gmail.com email address, this way your question or concern does not get lost and they can find everything in one place
Kroger Cares
This ongoing fundraiser brings in $600-$700 a quarter!! Be sure to link your Kroger card to Summit High School Band and we receive a % of your grocery bill! You can use the Kroger app and it takes less than five minutes to update your card. Invite all of your family members to link their cards as well. It’s a quick and easy way to help the band just by going to the grocery store!
Shop with Scrip
We raised over $500 in September with Shop with Scrip!!
Shop with e-gift cards via your phone or computer or physical gift cards and earn a 4%-10% (or more) rebate.
You can find a PDF in the Facebook group with step by step instructions to set up your Scrips account and how to purchase gift cards and egift cards.
The holidays are a GREAT time to utilize this fundraising tool if you can plan ahead. E-cards are easy to purchase for point of sales in retail stores or to use for online shopping. If you want to have physical cards, those are sent to the board treasurer twice a month. We will announce ordering deadlines for physical gift cards to arrive in time for the holidays in the next couple weeks.
Senior Adopter REVEAL!!
We are so grateful for our Senior Adopters this year – you all have been so great as you have treated our seniors throughout the season and showed them so much love in this year when not much has gone has planned. On Friday October 30th Seniors & their adopters will meet up at the Wades Grove pavilion in the Wades Grove subdivision to celebrate the end of the regular season. The pavilion is covered, but not enclosed and will allow for social distancing for the group, and parking is available. We will meet at 3:30pm after school and wrap up around 5:00pm for students to be back at school to get into uniforms/prepare for the game. Seniors and the adopters will get a complimentary boxed Chick-fil-A meal and any adopter parents or senior parents who want to attend can purchase a meal for $7. Contact Melissa Lahey at missylahey@me.com by Wednesday, October 28th if you want to order a meal.
Volunteering
2020 certainly continues to present opportunities for flexibility and creativity – and this football season is no different! 🙂 But one thing we know for sure is that our Marching Spartan Community is up for the challenge! Currently, Covid Protocols allow for (10) parent volunteers to assist our students at the (5) home football games this season.
We would like to offer our parents of Seniors who would like to sign up to volunteer to fill in slots first. Also, we ask that volunteers please only sign up initially for (one) shift to allow others an opportunity to serve.
Home Game Parent VolunteersThank you so much, Spartan Family! We need you. We appreciate you!
We encourage all parents to think about your interests, skills and talents and how you can use those for the enrichment of this band program. We have many behind-the-scenes opportunities and we are hoping to cultivate and plug in lots of our new parents this year. We will be looking to fill both lead volunteer positions and volunteer support for those areas.
Be sure to fill out this survey to share with us your gifts & talents – so we can find the perfect place for you!
2020 Band Parent Volunteer Form
We specifically will be looking for board members for the 2021-2022 school year – please reach out to spartanbandinfo@gmail.com if you are interested in learning more about a board position.
Stacey Dobecki
Spartan Band Secretary
& Communications
spartanbandinfo@gmail.com
This email has been sent via Charms Office Assistant on behalf of:
Summit High School Band
2830 TWIN LAKES DRIVE
Spring Hill, TN 37174
Click here to unsubscribe from Charms email communications: unsubscribe
The directors have decided to cancel practice today (10/1 – Thursday) due to so many students currently in quarantine
Stacey Dobecki
Spartan Band Secretary
& Communications
spartanbandinfo@gmail.com
Practice for today has been cancelled – except for Color Guard who will practice in the cafe
Stacey Dobecki
Spartan Band Secretary
& Communications
spartanbandinfo@gmail.com
Join us on Monday, September 21st at Grecian, for a fundraiser benefit the SHS Marching Band!!
Event from 4pm to 9 pm!!!
10% of all proceeds will be donating back to the band!!! Including, Dinner, Bakery, Pickup, and Delivery!!!
For Carryout and Delivery please call ☎️615-302-4808
Let’s Support our local school teams!!!
Thank you so much!!
August 25, 2020
The 2020 Summit Spartan football season started strong with a WIN against our cross town rivals in the Border Battle and this week the Spartans will host another local rival, Spring Hill High at 7pm at home for the Battle of the Hill.
Please read through this entire email – we have a LOT going on to wrap up August and throughout September and don’t want you to miss out on any of this information.
Important Upcoming Dates
(The Charms calendar has been updated through the end of September)
- Tuesday, August 25th Full Band Practice 4pm-6pm
- Thursday, August 27th Full Band Practice 4pm-6pm
- Friday, August 28th Home Game vs Spring Hill HS – See arrival time & details below
- Tuesday & Thursday practices will continue through September/October
- Tuesday, September 8th Parent Meeting via Zoom – Link below
- Saturday, September 19th Full Band Practice 8am-12pm
- Monday, September 21st – Spirit Night @Grecian Pizza
- Monday, September 21st Fall Mum Sales begin (see more information below)
Football Ticket information
Due to pandemic recommendations, this season will look different than previous years. An email was sent on August 16th with ticket information, here is a summary:
Season tickets are for entry only, it does not guarantee a seat in the stadium. Our stadium will be cut into about a third capacity to allow for social distancing.
For those of you wanting guaranteed seating in the bleachers, you will need to contact the Gridiron Club. They are selling reserved seating on our home side bleachers. The contact is Matt Richardson at the following email: mmurphyrichardson@gmail.com
You are not required to purchase season tickets (https://gofan.co/app/events/90650) .
Tickets for individual games will go on sale weekly for each individual game. The link will go live and once we sell out there will be no more tickets available. For those that do not choose to purchase “reserved seating” it will be a good idea to bring a lawn chair. We will have overflow seating on the track. This will be limited as well.
ALL TICKETS ARE FOR ENTRY ONLY.
There will be no refunds on season tickets purchased.
Football Game Day Schedule
The following is the game day schedule for band students:
- 5:30pm-6:00pm – Front ensemble and leadership arrive. Students will push equipment, chairs and stands into stadium.
- 6:00pm-6:30pm Band students arrive at Summit. Parents please drop off at the rear loading dock area. Students will enter there for health screening & check in and exit through the double doors. Students can assemble in sections in the grassy area outside the double doors (remaining socially distanced).
- 6:40pm – Students will march into the stadium
- 7:00pm Kick-Off
- 7:40pm Halftime Performance
- 8:00pm – Front Ensemble returns equipment back to school
- End of Game – Students will enter the building through the double doors, return equipment/instruments and exit through the doors by the loading dock and wait to be dismissed by the directors
Game Day Information
- What to Bring
- Instrument or performance equipment
- Music
- Filled water jug
- Mask
- What to Wear
- Summit Band Uniform shirt if you have one (we hope to distribute those orders on Thursday)
- If you don’t have a uniform shirt a Summit HS t-shirt or solid navy t-shirt is acceptable
- Jeans, school appropriate denim shorts or Khaki shorts
- MTX shoes with black socks (sneakers/tennis shoes with black socks if your student doesn’t have their MTX shoes yet)
Charms Store/Spirit Wear Orders
We currently do not have a confirmed delivery date for Spirit Wear orders that were submitted on August 16th. If you missed the first cutoff to order, the link will still be active until September 15th https://summitband.itemorder.com/
We will distribute MTX and gloves on Tuesday after practice by the double door exit (see Tami Bell) and we plan to distribute uniform shirts on Thursday after practice by the double door exit (see Stacey Dobecki), if they have been received.
Ellen Mangold is offering car window stickers, pre orders are due September 4th
Zoom Parent Meeting
Join us on Tuesday, September 8th at 6:30 via Zoom. Please use the following link (no password required) https://us02web.zoom.us/j/89423415506
Senior Adopters
If you have adopted a senior this year – be on the look out for an update from Melissa Lahey about upcoming treat days!! Let’s make this season as memorable as possible for the Class of 2021!!
Labor Day Flag Install
The US Flag subscription service is one of the BIGGEST fundraisers we have and the next flag installation will be Labor Day on Monday, September 7th. We will continue with what has worked so well and respect social distancing guidelines by having separate time slots per driver for flag pick up. The sign up link will be available this week.
You are welcome to recruit a second student to help with your flag route according to your social distancing preferences and comfort level. For this program to be all it can be, we NEED drivers AND students to participate in at least 2 installs each year – if you have sold even one flag subscription. We still have a big need for drivers for this next install – let’s get the rest of those slots filled!
For those of you who have new flag program subscribers and/or renewals to turn in, you may submit those until September 2nd for the Labor Day installation.
Fundraising
We are excited to offer the following fundraising activities over the next few months:
- Mums
- Sales begin Sept 21- Oct 2
- Delivery the week of Oct 5th.
- Band receives ~50% profit.
- This could be a huge fundraiser for us! No one buys just one mum! Large and extra large options and multiple colors will be available.
- We are asking each student to try and sell at least 5 mums
- Spirit Night
- Mark your calendar for September 21st. Our first spirit night with Grecian Pizzeria.
- We hope to have one spirit night a month throughout the fall
- Flag Subscriptions
- Labor Day is quickly approaching! Now is the time to sell new flag subscriptions and renewals!
- Kroger Cares
- Did you know that the band can benefit from your grocery run? Link your Kroger card to Summit High School Band and we receive a % of your grocery bill! You can use the Kroger app and it takes less than five minutes to update your card. Invite all of your family members to link their cards as well. It’s a quick and easy way to help the band just by going to the grocery store!
- Letter Writing Campaign
- At the end of practice on Saturday, September 19th we will be asking the students to help us with a letter writing campaign. Supplies (envelopes & stamps) and copies of the letter will be provided
- We are asking each student to bring at least 5 names with addresses to send letters to
- If each student helps us mail 5 letters and we receive even a $10 donation from each, we could see profit if $7500
- Students will learn more in the coming weeks
- Shop with Scrip
- Shop with e-gift cards via your phone or computer or physical gift cards and earn a 4%-10% (or more) rebate
Volunteering
To ensure practices on Tuesday & Thursday start on time and begin smoothly we will need 2-3 parent volunteers to do temperature checks and check off names as students enter the building by the loading dock. Sign up with the following link:
Parent Volunteer SignUp for Weekly Practices
2020 certainly continues to present opportunities for flexibility and creativity – and this football season is no different! 🙂 But one thing we know for sure is that our Marching Spartan Community is up for the challenge! Currently, Covid Protocols allow for (10) parent volunteers to assist our students at the (5) home football games this season.
We would like to offer our parents of Seniors who would like to sign up to volunteer to fill in slots first. Also, we ask that volunteers please only sign up initially for (one) shift to allow others an opportunity to serve.
Home Game Parent VolunteersThank you so much, Spartan Family! We need you. We appreciate you!
We encourage all parents to think about your interests, skills and talents and how you can use those for the enrichment of this band program. We have many behind-the-scenes opportunities and we are hoping to cultivate and plug in lots of our new parents this year. We will be looking to fill both lead volunteer positions and volunteer support for those areas.
Be sure to fill out this survey to share with us your gifts & talents – so we can find the perfect place for you!
2020 Band Parent Volunteer Form
We specifically will be looking for board members for the 2021-2022 school year – please reach out to spartanbandinfo@gmail.com if you are interested in learning more about a board position
Stacey Dobecki
Spartan Band Secretary
& Communications
spartanbandinfo@gmail.com
2830 TWIN LAKES DRIVE
Spring Hill, TN 37174
Click here to unsubscribe from Charms email communications: unsubscribe
Band Family,
As we look forward to the beginning of the 2020-2021 school year, there is still much we don’t know, but we are excited about the opportunities we will have.
The band directors are moving forward with some in person practices in anticipation of a football show at football games this fall. A schedule of home games has not been released yet but we can look forward to the following practices/schedule for band:
Percussion Camp/Rehearsal – Thursday, August 6th 3pm – 6pm
Full Band Rehearsals August 8th & 15th 8am – 12pm
Beginning August 18th – Full Band Practice on Tuesdays and Thursdays from 4pm-6pm
Procedures have been distributed by the directors – please see the guidelines below:
Summit High Marching Band Rehearsal arrival and departure procedure
- * Arrive at Summit and line up at the ramp leading to the back band room doors ( will enter through the garage door) students will be 6 feet apart before entering.
- * Students’ temperature will be taken prior to student entering the building. Mask are required when entering the building. Student will sign in once entering the band room.
- * Student will grab equipment and exit the the band room through the instrument storage hallway and proceed to the parking lot (or assigned area)for practice.
- * Students will need to bring their own water jug pre filled for rehearsal.
- * Shorts, tee shirts, tennis shoes should be worn at practice. Hats, sunscreen and sunglasses
are also encouraged. - * Before, during and after practice, students will maintain social distancing practices. Masks
will be worn at all times except when wind players are playing spaced appropriately outside. - * When dismissed from rehearsal, student will follow the same flow for entering and exiting the
band room.
Some other things to keep in mind:
- Plan to arrive at least 15-20 minutes before practice is scheduled to begin – your student will need time to go through the temperature screening, set things down, get their instrument, get to their spot/section and be ready and in place by the time practice is supposed to begin.
- Bring plenty of water – many students bring a half gallon water bottle/cooler to stay hydrated. We are not able to provide water stations to refill water bottles, so please send enough with your student.
- Students may not need a ‘dot book’ and lanyard for practice on the 8th, but they will need one for future practices. A dot book is spiral bound index cards (3×5) and can be found at Walmart, Walgreens or Amazon
Band Camp Update
Good morning,
I wanted to let you guys know that with the rise of Covid numbers and the uncertainty of what is coming in the fall, we have decided that we are going to cancel camp next week. As of now, we will have camp ONLY the week of July 27-31 from 8-12. “(No percussion this week and no camp next week)
I’m not sure that having an in person meeting tonight would be advisable either. The health and safety of our students and parents are obviously very important to us. At this point, we think this is the right decision.
Erick Harris and Scott Atchley
**From the Board – we will be announcing a Zoom Meeting date ASAP for returning parents in grades 10-12 who would have attending the meeting tonight**
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Summit High School Spartan Band 